A. The
President shall:
(1) Perform the duties prescribed by the Bylaws and Standing
Rules and by the parliamentary authority adopted by IAAP, Robert’s Rules of
Order Newly Revised.
(2) Preside at all meetings of the Chapter and Board of Directors.
(3) Furnish, immediately after the election of Chapter
Officers, their names and address to the Division and any changes in such
names and/or addresses during the year to Headquarters and the Division
using the forms supplied by Headquarters.
(4) Subject to the approval of the Board of Directors, appoint the chairman
of all standing and special committees except the Nominating and Audit
Committees.
(5) Be a member ex officio of all committees except the Nominating and Audit
Committees.
(6) Be familiar with the International, Division, and Chapter Bylaws and
Standing Rules.
(7) Keep the Division Board Contact fully informed as requested.
(8) At the end of the term, prepare a written report of the accomplishments
of the Chapter and submit the report to be included in the existing history.
(9) Have the authority to sign checks and be bonded, with premium to be paid
by the Chapter.
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B. The
President-Elect shall:
(1) Act as assistant to the President.
(2) In the absence of the President, serve as the presiding officer of
meetings of the Chapter or Board of Directors.
(3) Perform other duties as may be assigned by the Board of Directors or the
Chapter.
(4) Shall act as chapter delegate to the Intercity Council (ICC).
(5) Assume the presidency for the unexpired term, in the event of a vacancy
in the office of President.
(6) Shall have the option to automatically succeed to the
office of President at the conclusion of the term of President-Elect.
(7) Be responsible for coordinating attendance at Division
and International meetings.
(8) Shall present a Past President's pin to the outgoing
President at the Chapter's June regular meeting following the installation
of officers.
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C. The Vice President shall:
(1) In the absence of the President or President-Elect, serve as presiding
officer of meetings of the Chapter or the Board of Directors.
(2) Shall plan and present educational programs that will be of benefit to
Chapter members. Shall be responsible for meeting reservations, and
arrange for regular Chapter meeting places and any special equipment that
may be needed. Shall be responsible for coordinating all programs for
the Chapter.
(3) Assume the Presidency for the unexpired term should a vacancy in the
office of President and President-Elect occur.
(4) In the absence of the Treasurer, collect funds and issue receipts for
all moneys received at any meeting.
(5) Give notice of all meetings as directed by the
President.
(6) Perform such other duties as may be assigned by the Board of Directors.
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D. The Secretary
shall:
(1) Be responsible for the minutes of all Chapter and
Board of Directors meetings.
(2) Have custody of the Chapter Charter and other official documents.
(3) Have available at all meetings current copies of the International,
Division, and Chapter Bylaws and Standing Rules.
(4) Conduct the correspondence of the Chapter in accordance with,
the direction of the President, Executive Board (Officers) or Board of
Directors (Committee).
(5) Perform such other duties as may be assigned by the President, Executive
Board, or Board of Directors.
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E. The Treasurer
shall:
(1) Have custody of all Chapter funds, making
disbursements only as authorized by the Chapter, either by specific action
or by adoption of a budget to be administered by the Board of Directors.
(2) Keep a complete and accurate record of Chapter
membership.
(3) Submit a monthly and year-end financial report to the Chapter.
Current indebtedness of the chapter should be paid by June 30, pending
receipt of appropriate documentations.
(4) Deliver the books and records, including the unopened June bank
statement, to the Audit Committee within fifteen days after the fiscal
year-end. Prepare a proposed budget to be presented at the May Meeting for
membership approval. Be bonded with the premium to be paid by the Chapter.
(5) Perform such other duties as may be assigned by the Board of Directors.
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